Data Protection Declaration

This data protection declaration explains to you the type, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offer and the associated websites, functions and contents as well as external online presences, e.g. our social media profile. (hereinafter jointly referred to as "online offer"). With regard to the terms used, such as "personal data" or their "processing", we refer to the definitions in Art. 4 of the Basic Data Protection Ordinance (DSGVO).

Responsible person:

• Name/Fa.: Leibniz Institute for the Analysis of Biodiversity Change (LIB)
• Street no.: Adenauerallee 127 (postal address)
• Street no.: Adenauerallee 160 (Seat of the Foundation)
• Postcode, City, Country: 53113 Bonn, Germany
• Phone Number: +49 228 9122-0
• E-mail: datenschutz [at] leibniz-lib.de

Data Protection Officer:

• Name: Thorsten Klug
• Street no.: Adenauerallee 127 (postal address)
• Postcode, City, Country: 53113 Bonn, Germany
• Phone Number: +49 228 9122-402
• E-mail: datenschutz [at] leibniz-lib.de

Types of data processed:

• Inventory data (for example, names, addresses).
• Contact details (e.g., e-mail, telephone numbers).
• Content data (e.g., text entries).
• Usage data (e.g., visited websites, interest in content, access times).
• Processing of special categories of data (Art. 9 para. 1 DSGVO):
• No special categories of data are processed.
• Categories of data subjects:
• Customers / interested parties / suppliers.
• In the following, we will also summarise the persons concerned as "users".

Purpose of the processing:

• Provision of contractual services, service and customer care.
• Response to contact requests and communication with users.

Version: 24.05.2018

Applicable legal bases

In accordance with Art. 13 DSGVO, we inform you of the legal basis of our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consents is Art. 6 para. 1 lit. a and Art. 7 DSGVO, the legal basis for processing for the performance of our services and performance of contractual measures as well as for answering inquiries is Art. 6 para. 1 lit. b DSGVO, the legal basis for processing to fulfil our legal obligations is Art. 6 para. 1 lit. c DSGVO, and the legal basis for processing to protect our legitimate interests is Art. 6 para. 1 lit. f DSGVO. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) DSGVO serves as the legal basis.

Changes and Updates to this Privacy Policy

We ask you to inform yourself regularly about the contents of our data protection declaration. We will adapt the data protection declaration as soon as changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.

Safety precautions

We shall take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk, in accordance with Article 32 DSGVO, taking into account the state of the art, implementation costs and the nature, scope, circumstances and purposes of processing and the different likelihood and severity of the risk to the rights and freedoms of natural persons; the measures shall include in particular safeguarding the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, transmission, security of availability and its separation. Furthermore, we have established procedures to ensure the exercise of rights of data subjects, deletion of data and reaction to endangerment of data. Furthermore, we already consider the protection of personal data during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and data protection-friendly presettings (Art. 25 DSGVO).

The security measures include in particular the encrypted transmission of data between your browser and our server.

Cooperation with contract processors and third parties

If we disclose data to other persons and companies (contract processors or third parties) within the scope of our processing, transmit it to them or otherwise grant them access to the data, this shall only take place on the basis of a legal permission (e.g. if a transmission of the data to third parties, such as payment service providers, in accordance with Art. 6 Para. 1 lit. b DSGVO for contract fulfilment is necessary), if you have consented, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we commission third parties with the processing of data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 DSGVO.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of the use of third-party services or disclosure or transfer of data to third parties, this only takes place if it occurs for the fulfilment of our (pre)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or leave the data in a third country only if the special requirements of Art. 44 ff. Process DSGVO. This means, for example, processing is carried out on the basis of special guarantees, such as the officially recognised determination of a data protection level corresponding to the EU (e.g. for the USA by the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

Rights of data subjects

You have the right to request confirmation as to whether the data concerned are being processed and to request information about these data as well as further information and a copy of the data in accordance with Art. 15 DSGVO.

They have correspondingly. In accordance with Article 16 of the DSBER, you have the right to request the completion of data concerning you or the correction of inaccurate data concerning you.

In accordance with Art. 17 DSGVO, you have the right to demand that relevant data be deleted immediately or, alternatively, to demand a restriction on the processing of the data in accordance with Art. 18 DSGVO.

You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 DSGVO and to request its transmission to other persons responsible.

In accordance with Art. 77 DSGVO, they also have the right to file a complaint with the competent supervisory authority.

Right of revocation

You have the right to revoke consents granted pursuant to Art. 7 para. 3 DSGVO with effect for the future.

Right of objection

You can object to the future processing of the data concerning you in accordance with Art. 21 DSGVO at any time. The objection may be lodged in particular against processing for direct marketing purposes.

Cookies and right of objection in direct advertising

We use temporary and permanent cookies, i.e. small files that are stored on the user's devices (explanation of the term and function, see last section of this data protection declaration). In part, cookies serve security purposes or are required for the operation of our online offer (e.g., for the presentation of the website) or to save the user's decision when confirming the cookie banner. However, we or our technology partners do not use cookies for range measurement and marketing purposes.

A general objection to the use of cookies used for online marketing purposes can be declared for many of the services, especially in the case of tracking, via the US site http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by deactivating them in the browser settings. Please note that in this case not all functions of this online offer can be used.

Deletion of data

The data processed by us will be deleted or their processing restricted in accordance with Articles 17 and 18 DSGVO. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory storage obligations. If the data are not deleted because they are necessary for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.

In accordance with statutory requirements, the records are kept in particular for 6 years in accordance with § 257 (1) HGB (trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 (1) AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc.).

Performance of contractual services

We process inventory data (e.g., names and addresses as well as contact data of users), contract data (e.g. services used, names of contact persons, possibly payment information) for the purpose of fulfilling our contractual obligations and services pursuant to Art. 6 para. 1 lit b. DSGVO. The entries marked as obligatory in online forms are required for the conclusion of the contract.

The deletion takes place after the expiry of statutory warranty and comparable obligations, the necessity of data storage is reviewed every three years; in the case of statutory archiving obligations, the deletion takes place after their expiry (end of commercial law (6 years) and tax law (10 years) storage obligation).

Contacting

When contacting us (via contact form or e-mail), the user's details are processed for processing the contact enquiry and its handling in accordance with Art. 6 Para. 1 lit. b) DSGVO.

We delete the requests if they are no longer necessary. We review the necessity every two years. In the case of statutory archiving obligations, the deletion takes place after their expiry (end of commercial law (6 years) and tax law (10 years) storage obligation).

Collection of access data and log files

We collect data on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO data on each access to the server on which this service is located (so-called server log files). Access data includes the name of the accessed website, file, date and time of access, transferred data volume, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.

Log file information is stored for a maximum of seven days for security reasons (e.g. to investigate misuse or fraud) and then deleted. Data whose further storage is required for evidentiary purposes are excluded from deletion until the respective incident has been finally clarified.

Online presence in social media

On the basis of our legitimate interests within the meaning of Art. 6 Para. 1 lit. f., we maintain the following facilities DSGVO online presences within social networks and platforms in order to communicate with customers, interested parties and users active there and to inform them about our services. When calling up the respective networks and platforms, the terms and conditions and data processing guidelines of their respective operators apply.
Unless otherwise stated in our data protection declaration, we process the data of users who communicate with us within the social networks and platforms, e.g. write articles on our online presences or send us messages.
We receive statistical data of various categories from the operators, such as: total number of page views, "Like" information, page activities, contribution interactions, video views, contribution range, comments, shared content, answers, proportion of men and women, origin related to country and city, language, clicks on route planner and clicks on telephone numbers.
We use the data to make our contributions on the operator pages more attractive or to find the right time for publication.
Information on the data can be found, for example, at
Twitter: https://business.twitter.com/de/help/campaign-measurement-and-analytics/...
Facebook: https://www.facebook.com/legal/terms/information_about_page_insights_data. We further point out that according to the "Page Controller Addendum" there is a joint responsibility according to article 26 DSGVO between Facebook and us (https://www.facebook.com/legal/terms/page_controller_addendum).

Cookies & range measurement

Cookies are information that is transferred from our web server or third party web servers to the user's web browser and stored there for later retrieval. Cookies can be small files or other types of information storage.

We use "session cookies", which are only stored on our website for the duration of your current visit (e.g. to enable the storage of your login status or the shopping basket function and thus the use of our online offer at all). A randomly generated unique identification number, a so-called session ID, is stored in a session cookie. A cookie also contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online offer and log out or close your browser, for example.

Users will be informed about the use of cookies in the context of pseudonymous range measurement within the scope of this data protection declaration.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

You may opt-out of the use of cookies for range measurement and advertising purposes via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org/) and additionally the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

Social plugins

On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer in the sense of Art. 6 Para. 1 lit. f. of the German Civil Code), we make use of the information provided on this website. DSGVO) Social Plugins ("Plugins") of the social network facebook.com which is operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook") and the microblogging service twitter.com which is operated by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA ("Twitter").
The plugins can display interaction elements or content (e.g. videos, graphics or text contributions) and can be recognized by the Twitter logo (blue bird) or one of the Facebook logos (white "f" on a blue tile, the terms "like", "like" or a "thumb up" sign) or are marked with the addition "Facebook Social Plugin". The list and the appearance of the social plugins can be seen here
Twitter: https://developer.twitter.com/en/docs/twitter-for-websites/overview.html
Facebook: https://developers.facebook.com/docs/plugins/

To provide the social media plugins, such as the "Recommend" button of Facebook, we use the "Two clicks for more privacy" plugin of Heise-Verlag (https://www.heise.de/ct/artikel/2-Klicks-fuer-mehr-Datenschutz-1333879.html). As a result, your data will not be sent to the operator of the respective network platform without your consent.

The button is not active by default. The user must first signal with a click that he now wants to communicate with Facebook, for example. Only then are the necessary scripts loaded by the operator of the network platform and thus also data transmitted to it. Those who attach more importance to comfort can also permanently activate the buttons via the gear icon - of course with the associated consequences: For example, Facebook receives the information that you have visited our site with your IP address. If you click the Facebook "Like" button while logged into your Facebook account, you can link the contents of our pages on your Facebook profile. This allows Facebook to associate the visit to our pages with your user account.

We would like to point out that, as the provider of the pages, we do not have any knowledge of the content of the transmitted data or their use by the operators. Further information on this can be found in the respective data protection declaration:
Facebook: http://de-de.facebook.com/policy.php
Twitter: https://twitter.com/de/privacy

Both Facebook and Twitter are certified under the Privacy Shield Agreement and thus offer a guarantee of compliance with European data protection law.
Facebook: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=A...
Twitter: https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=A...

When a user calls up a function of this online service that contains such a plugin, his device establishes a direct connection with the servers of the operators. The content of the plugin is transmitted by the operator directly to the user's device and integrated into the online offer by the user. User profiles can be created from the processed data. We therefore have no influence on the extent of the data that the operators collect with the help of this plugin and therefore inform the users according to our level of knowledge.
Through the integration of the plugins, the operator receives the information that a user has called the corresponding page of the online offer. If the user is logged in to the operator, Facebook or Twitter can assign the visit to his Facebook or Twitter account. When users interact with the plugins, for example by clicking the Like button or posting a comment, the corresponding information is transmitted directly from your device to the operator and stored there. If a user is not a member of Facebook or Twitter, it is still possible for the operators to find out his IP address and save it. According to the operators, only an anonymous IP address is stored in Germany.
The purpose and scope of the data collection and the further processing and use of the data by the operator as well as the relevant rights and setting options for the protection of the privacy of the user can be found in the data protection information.
z. B. Facebook: https://www.facebook.com/about/privacy/.

If, for example, a user is a Facebook member and does not want Facebook to collect data about him or her via this online service and link it with his or her member data stored on Facebook, he or she must log out of Facebook before using our online service and delete his or her cookies. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings: https://www.facebook.com/settings?tab=ads or via the US page http://www.aboutads.info/choices/ or the EU page http://www.youronlinechoices.com/. The settings are platform-independent, i.e. they are adopted for all devices, such as desktop computers or mobile devices.

Integration of third-party services and content

Within our online offer, we make no representations or warranties of any kind based on our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO) content or service offerings of third parties to incorporate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content"). This always presupposes that the third party providers of this content perceive the IP address of the users, since without the IP address they could not send the content to their browser. The IP address is therefore required for the display of this content. We make every effort to use only those contents whose respective providers use the IP address only for the delivery of the contents. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. Pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may include technical information about the browser and operating system, referring websites, visiting time and other information about the use of our online offer, as well as may be linked to such information from other sources.

The following presentation provides an overview of third-party providers and their contents, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, possibilities of objection (so-called opt-out):

External fonts from Google, LLC., https://www.google.com/fonts(link is external) ("Google Fonts"). We only use the Source Sans Pro from Google Fonts and this font is directly integrated on the web server. There is no server call at Google (USA) itself and thus no user data is passed on to Google.

Maps of the Google Maps service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

Videos of the "YouTube" platform of the third-party provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, are embedded in the pages in extended data protection mode. Like most websites, however, YouTube also uses cookies to collect information about visitors to its website. YouTube uses these to collect video statistics, prevent fraud and improve user experience, among other things. This also leads to a connection with the Google DoubleClick network. When you start the video, this could trigger further data processing operations. We have no control over this. You can find more information about data protection at YouTube in their privacy policy at: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated.

Functions of the service or the Twitter platform (hereinafter referred to as "Twitter") may be integrated within our online offer. Twitter is an offer of Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. The functions include the presentation of our contributions within Twitter within our online offer, the link to our profile on Twitter as well as the possibility to interact with the contributions and the functions of Twitter and to measure whether users reach our online offer via the advertisements we place on Twitter (so-called conversion measurement). Twitter is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=A...). Privacy Policy: https://twitter.com/de/privacy, Opt-Out: https://twitter.com/personalization

Note:
Translated with www.DeepL.com/Translator
We expressly point out that only the German version of this data protection declaration is binding.